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There are countless meetings in a company every day, many of which are informal, of course. Only at Microsoft with their Teams tool, in April 2020, they had a record number of meetings: 2.7 billion! That’s a lot of online meetings.
But beyond the number of meetings, each one has a specific name. They have a different purpose, the participants don’t have the same roles, the length is variable, the decisions will be affected by the initial objective and of course, the actions to be taken will be different from one type of meeting to another and the results will not be the same.
Here we give you a summary bellow of the 15 different types of meeting so that you can quickly find your way around.
- Collaborative Team Meetings
- Informative Meetings
- Problem Solving Meetings
- Decision-making Meetings
- Project Meetings
- Recurring Meetings
- Remote Meetings or Online Meetings
- Stand-up Meetings or Scrum
- Walking Meetings
- Board of Directors
- Executive Committee
- One-on-one Meetings
- Brainstorming Meetings
- Training Meetings
Collaborative Team Meetings
It is no longer just one person who writes all the documents, it is the responsibility of the people involved to contribute. Each team member participates in the discussion and the team takes collaborative notes in a meeting management solution. The ultimate goal is to work together, to be active throughout the meeting process.
Information sharing is the main purpose of this type of meeting to announce company news or a new product. It is preferred to a written communication because it allows for quick answers to questions and validation of the understanding of the message.
Meetings that are mostly scheduled by the project manager, which takes place frequently to update the team members on the project and to ensure that the project is progressing properly. This is an opportunity to discuss what didn’t work and what solutions have been found. Of course, successes are recorded in the minutes of meeting.
Whether weekly, monthly or quarterly, the recurring meeting allows us to take an overview of current projects, to consult the team on problems encountered and to align together on the next steps and actions to be taken to continue on the right path.
Stand-up Meetings or Scrum
A meeting that comes from agile practices, the stand-up meeting or scrum allows you to gain speed by standing up in a circle, usually between 5 and 15 minutes. Each participant reports what has been done, what will be done today, and if they have a problem that is blocking the progress of the work and if the team can help solve it.
It’s a beautiful day outside and you need to clear your mind, but a meeting is taking place in 5 minutes? It’s time to have a walking meeting with your 3-4 coworkers. It will only benefit your body and mind.
Board of Directors
The Board of Directors is a group of people who represent the financial interests of the shareholders. At Board meetings, they define policies and guide the executive team on the strategies to be implemented and, in so doing, ensure that they are carried out.
These meetings allow key executives to conduct the various activities of the company, exchange on high-level strategies that affect the interests of the organization and follow up on the decisions of the Board.
Beenote is the ideal tool for holding all of these meetings to provide structure and essential support for meeting leaders.
Take advantage of a free trial of Beenote with all features available without restriction.
Melanie is the Marketing Director at Comnet Technologie who handles design, content, user experience, and all marketing for Beenote. Melanie helps individuals, teams, and organizations to adopt good meeting practices.