Meetings can sometimes be long and not always interesting. It becomes easy to let our mind wander. After all, it’s much more simple to think about what we’re going to eat for dinner, the new schedule of the daycare or all the other tasks we didn’t have time to do yet.
Our concentration is not always at its peak during meetings but it should be! Meetings are useful and if we’re only half present, we miss crucial information. So here are some simple little tips that will help you improve your concentration when you attend a meeting.
1. Take notes
Taking notes is an excellent way to improve your concentration. Write down what is said, even if it doesn’t concern you directly. You will avoid losing the thread of the meeting. It might even allow you to ask questions you may not have considered. With a meeting management tool, you can easily take notes on each point on the agenda. Don’t forget to use it!
2. Avoid distractions
Don’t answer your emails or your texts messages during a meeting. First, it’s disrespectful to the other participants. Second, you will quickly lose the thread of the meeting if you constantly have the head elsewhere.
If you use technological tools during your meeting, make sure you will not be disturbed by other things (emails, kitten’s videos, etc.). Those tools are really useful to help you organize your meetings and they greatly improve efficiency. However, being disturbed by the sound of an entering email or a text message may compromise these efforts. Stay focused!
3. Ask questions
Give yourself the challenge to ask at least one question during the meeting. To meet this challenge, you have to pay attention to what is said in order to react. If you can’t ask your question immediately, write it down! Marianne Baker even suggests preparing some questions in advance. That way, you need to pay attention to the meeting to ask your questions at the right time. After all, it’s important to be focused during a meeting, but it’s also essential to get involved.
4. Prepare yourself mentally and physically
Must you attend a meeting? Make sure to be in good shape! Be well rested and have a full stomach. If you think you’re going to be hungry, make sure to eat something before attending your meeting. Otherwise, bring a snack with you. With a full stomach, your ability to concentrate will be maximized. You will also avoid making strange stomach noises.
5. Record your meeting
Even if you try everything to be as concentred as possible, it may not be enough. If you have difficulty to concentrate, audio recording can greatly help you. This Beenote’s functionality allows you to listen to a specific part (or all) of your meeting, at a moment your concentration is better. That way, you avoid missing important information.
These tips are simple to integrate into your daily life and will certainly maximize your ability to concentrate.