Project Meeting Agenda Template

An agenda template for your project meetings will help you stay aligned towards achieving objectives for measurable results.

Beenote agenda project meeting

What is a project meeting?

Project meetings are used to achieve measurable project results related to the achievement of a specific objective. The project meeting takes place after the achievement of a Kick-Off meeting which allows to set up the main objective of the project and the expected results.

Project meetings are held on a regular basis (day, week, or month) to effectively accelerate project achievement in order to discuss project progress, generate/approve ideas and discuss and resolve issues.

Benefits of using an agenda template for your project meetings

structured meetings


Allows having a constant and easily accessible structure for the whole team

Efficient communication


The agenda keeps the discussion focused and records decisions

develop team spirits


Collaborative agenda writing allows for a greater sense of team belonging and commitment to the project

assign tasks


Meeting tasks are tracked from one meeting to the next by recurring agendas using a meeting management solution

project meeting agenda beenote

How to use the agenda for your project meetings?

The project meeting agenda emphasizes the purpose of the meeting and allows for a clear and effective plan to accomplish the desired end results. Including general items for discussion in your agenda allows for a recurring structure to your discussions and for well-organized documents.

“Beenote is a new solution to a very old problem. A product like Beenote can bring the right value to the organization and become one of the critical tools for the organization’s growth.”

Pankaj Singh

Regional Vice President for IMEA, Kyoto Technologies

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