We always like to discover the practices of companies and major world leaders. We want to know how they can end up on top and achieve their goals. It is both inspiring and motivating.
We recently learned that Mark Zuckerberg, CEO of Facebook, decided to improve the efficiency of meetings in his company. At least, that’s what Sheryl Sandberg, Zuckerberg’s right arm at Facebook, mentioned while answering a question on the platform Quora.
Be organized and clear
In the past year, two major changes occurred at Facebook. First, Zuckerberg now asks employees to send the necessary material to the other participants before the start of a meeting. That way, they can be properly prepared and they avoid wasting time.
The second improvement proposed by Zuckerberg is to clarify the goals of a meeting. Employees need to ask themselves before they even meet if they need to meet to make a decision or to discuss. They have to clearly define the purpose of the meeting.
These two approaches make meetings more effective and facilitate decision making. In the vast majority of meetings, decisions must be taken. These decisions have an impact on the continuation of a project and on its results. What happens when we make a decision without having enough information to understand correctly? We make decisions trusting our instinct; however, history taught us that it is not always our best advisor.
Beenote was created with this approach in mind. We wanted to make available to all the participants a meeting agenda that indicates the objectives, in addition to a platform that makes available all documents necessary for the adequate preparation of all the participants.
THE best technique
Zuckerberg’s techniques can certainly help you improve your meetings. However, the best tip, the best technique, is to find solutions that fit your team and your work environment. Get inspired by best practices, test them, adapt them. Also, take care to seek advice from your team; they can certainly point you in the right direction. Using software like Beenote, which automates several steps in the organization of meetings, can also make your work much easier.
Photo Credit : deneyterrio via Foter.com / CC BY
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