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Taking notes in meetings is more than important, it is essential. Here are 6 good reasons to take notes in order to have a better meeting.
In a meeting, we often tell ourselves: I will not take notes, I’ll remember! However, when it comes time to remember what it was about, nothing! Nothing comes. To remedy, it is important to take notes in order to practice your memory. You can also practice your brain, playing with games developed for this purpose: brain training games here.
2. Staying Focus
Taking notes helps to stay alert and focused. It also helps to have a better understanding of what is being said.
3. Better Understanding
Immediately write your questions and come back later to clarify these points with other participants.
When using meeting management software, taking notes can actively involve all teammates and help everyone to do a task.
5. Confirm or Deny the Facts
Whether if decisions are questioned, tasks assigned but forgotten, questioning or simply to remember an element, because the meeting took place centuries ago, note taking helps to keep track of what has been said.
6. Quickly Write the Minutes of Meeting
When notes are well taken and transcribed quickly after the meeting, you can save a lot of time. Even more, if your notes are already in digital format.
To make note taking easier
- Write the date, the topics of the meeting and the objectives.
- Get a notebook that you will only use for meetings. Alternatively, download a note-taking app that you can easily find or better, use a meeting management software with which all your notes will be digitally stored, searchable and accessible anywhere, anytime.
- Keep it short and write short sentences: write down important words and key ideas only. Try to write a sentence for each point discussed.
- Write your questions: When you have a question, write it down. If you get the answer during the presentation, so much better. If not, clarify this point before the closing of the meeting.
- Abuse the use of keywords, common abbreviations (lib for library), acronyms (A.S.A.P), common signs (= +) personal abbreviations (B/C for because). All this is very useful especially when you listen to a speaker who talks too fast!
Do you want to improve the art of taking notes? I strongly suggest you to read the following blog: 7 steps to take good meeting notes.
Melanie is the Marketing Director at Comnet Technologie who handles design, content, user experience, and all marketing for Beenote. Melanie helps individuals, teams, and organizations to adopt good meeting practices.