Compare meeting management software available on the market
Beenote saves you a lot of time with your team meeting planning. Our meeting management software is easy to use and allows you to optimize your entire meeting process!
Achieving your goals with a simplified tool
Well-prepared meetings allow you to focus on your objectives. Beenote simplifies the task with a structured and collaborative agenda in real-time.
Unlike other tools, Beenote offers a draft agenda feature that lets your team see the writing status. Your authorized colleagues can then add their content before the meeting.
Don’t lose any important information with a tool that centralizes the process of your face-to-face and remote meetings in one place.
No more too long meetings!
With Beenote, you can assign roles for your meeting which increases team collaboration while giving you control and confidentiality. Participants know their responsibilities and the reason for the meeting.
In order to make your meetings more efficient, our solution is equipped with a timer per subject. You will now know more precisely when to move on to the next point and save precious time.
Your follow-ups become more efficient
Your minutes are at least 80% complete by the time your meeting is over because the essential information, tasks, and decisions were captured during your meeting.
Unlike other solutions on the market, Beenote offers multiple registers of your meetings, including a tasks and decisions register that makes it easy to find documents.
Moreover, the tasks assigned at any time can be synchronized to Google Task or Microsoft To do. Your follow-ups are now optimized without leaving your favorite software behind!
Security and confidentiality is a priority
Beenote is a secure meeting management solution with high international security standards, double authentication, and different user roles.
We believe in collaboration and accessibility while giving you the freedom to make certain files confidential and the option to create multiple teams.
With Beenote, you can exclusively create multiple organizations, allowing you to further compartmentalize the types of meetings or departments.
Discover the key features of Beenote that set it apart from the competition
Take the meeting management software comparison tour.
See how Beenote is the solution of choice for your team.
Systeme
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| Google Workspace et Microsoft 365 integration |  |
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Microsoft only |
| Teams integration | |
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| Number of external guests per meeting | 10 guests + the number of user licenses chosen | 5 times the number of user licenses | Only the number of modifiable user licenses | Only the number of modifiable user licenses | n/a | n/a |
| System and administration roles | Account manager, administrator, users, and file manager | Administrator, manager, and user |
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| Searching System | |
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| Create multiple organizations and teams | |
Teams only | |
Teams only | Teams only | |
| Online Hosting | |
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Online, but on Teams or Outlook only |
| Price accessibility on the site | |
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| Free online trial | |
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None and demo required | |
None and demo required | |
Before the meeting
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| Customizable agenda template | |
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| Agenda draft mode | |
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| Assigning roles for the meeting | Leader, partners, and participants | |
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| Sharing the agenda before the meeting | Notification or PDF | Notification or PDF | Notification or PDF | Notification or PDF |
During the meeting
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| Display and edit the agenda | Real-time and collaborative by roles | In real-time for all, without any role | Real-time and collaborative by roles | In real-time for all, without any role | Real-time and collaborative by roles | In real-time for all, without any role |
| Decision function | |
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| Assigning tasks during the meeting | |
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| Meeting timer and time tracker per topic | |
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| Attendance record | |
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After the meeting
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| Tasks integrated with Google Task or Microsoft To Do | |
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Microsoft only |
| Sending of the minutes |
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By secure email only |
| Registers of documents of meetings |
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| Meeting evaluation and statistics | |
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Only in the superior version | |
Note: the comparative analysis was made from the information that the manufacturers make available on their websites.
Why is Beenote the best tool for your team meeting management?
Our meeting management solution supports you in the world of team and project meetings. Beenote allows you to save a lot of time, keep you focused on your objectives and optimize your follow-ups, all in an easy-to-use and secure tool.
As a bonus, Beenote allows you to go further with Beeboard, its version adapted for executive committees and board meetings. No need to implement another meeting software if you decide to use Beenote for your entire organization.
Since we have been using Beenote, our meetings end on time, even before the scheduled time. In addition, people arrive prepared.
Viviane Couto
Communications Projects Manager, Quebec Technology Association
How to choose a meeting management solution
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